Why it Matters Whether Your Crypto Token is a Security [Lawyer Analysis] 

Why it Matters

Whether Your Crypto Token is a Security

  • Why is there this big stink among Web3 crypto companies registering their crypto tokens with the SEC?
  • Why does the SEC spend so much time oppressing crypto?
  • Isn’t there a solution to all this SEC Crypto fighting?
  • What is a Web3 company to do?

This article discusses the reasons and available solutions.  Let’s begin!

THE GIST!

  1. Many Crypto Blockchain Token releases are in criminal violation of U.S. Securities Laws
  2. The Securities Exchange Commission is trying to protect the public from ignorance, insider market manipulation, and fraud.
  3. SEC requirements oppress Crypto/Web3 businesses with economically insurmountable registration requirements; implementation of its public safety goal stifles market development, and cedes U.S. dominance 
  4. There is a legal way to register a security 

WHAT IS A “SECURITY” SPECIFICALLY?

A security is a financial instrument a business uses to raise money.

There are four main security types of securities:

  1. Equity (an ownership stake in the company)
  2. Debt (a loan that must be repaid)
  3. Derivatives (value of one thing linked to the value of another)
  4. Hybrids (combinations of ownership and debt)

The test of whether a token is a security is complex.  The test surrounds four elements:

  1. An investment of money
  2. A common enterprise
  3. An expectation of profits
  4. Value coming from the actions of a third party (not from the investor)

Token Letters:  Web3 securities lawyers issue opinion letters breaking down whether a given crypto project is or is not a security.   These analysis letters help ERC-20 tokens and the like get listed on exchanges.  They also provide a guide for the Web3 business to avoid legal problems.  Token letters even help blockchain businesses avoid SEC lawsuits by making the case of why the crypto is not a security.  Token letters are usually more than twenty-five pages long.  Complexity surrounds the issue of whether a given crypto is a “security.”

WHO DECIDES WHETHER A CRYPTO TOKEN IS A SECURITY?

The Securities and Exchange Commission does not decide whether a crypto token is a “security.”  A United States District Court federal judge decides.  The SEC must sue the business that controls the crypto token/digital asset/”security.”  Then, the federal judge decides whether United States law does or does not mandate registration as a security.

For example, the SEC sued LBRY Credit in 2021 over its LBC coins.  The SEC brought its action before Judge Barbadoro in the United States District Court for the District of New Hampshire.  The SEC alleged LBC crypto tokens were an unregistered security.  The SEC alleged that LBRY Credit sold 600 million LBC since 2016 in violation of the Securities Act of 1933.  It was the federal district court that decided LBC was a security.

Another example, the SEC is currently suing Ripple Labs over selling 14.6 billion XRP, bringing in $1,380,000.00 ($1.38B USD) in revenue.  There was no SEC registration.  No exemption from SEC registration was filed.  The SEC brought its action in the United States District Court of Southern New York.  The SEC complains that Ripple never provided investors with material information when soliciting money for them to buy XRP.  The SEC alleges Ripple insiders created an “information vacuum” they alone controlled.  The case remains pending.

WHY DOES THE S.E.C. CARE WHETHER A CRYPTO TOKEN IS A SECURITY?

Coinbase worries about the SEC. Kim Kardashian had to pay $1,260,000.00 in SEC penalties over crypto.  FTX, EMAX, Kraken, even Do Kwon is having SEC crypto issues.  So, why does the SEC care?!

The Securities and Exchange Commission is trying to protect the public … ordinary investors.  The SEC’s intent is to protect individual investors (the public) from losing money because they have not been given enough information to evaluate the investment risk.  The SEC tries to accomplish public protection with four missions:

  • Preventing market manipulation,
  • Forcing the disclosure of critical information to buyers and other involved persons,
  • Stopping fraud, and
  • Leveling the playing field between wealthy, powerful insiders and regular people who want to invest.

The SEC strives to make U.S. securities markets honest, and fair.

So… why is there a problem, given such noble aims?

Why do so many in crypto resent and resist the SEC and other regulatory agencies for achieving their noble goals?   The reason is implementation.

The cost and trouble of satisfying SEC requirements exceeds the man-power time, and money available to virtually all small businesses.

Nearly all crypto/blockchain businesses are small.  Crypto business are undercapitalized at this phase of the industry’s development.  Thus, most everyone agrees with the purposes and goals of government security agencies.  However, most disagree with the stifling effect of government security agency implementation.

WHY DOESN’T THE PRESIDENT JUST TELL THE SEC TO “BACK OFF CRYPTO!?”

The President of the United States can influence the administrative agencies of government.  However, the President does not directly control SEC activities.

The Securities and Exchange Commission is semi-independent.  The U.S. President appoints the Commissioner of the SEC.  Congress then approves or rejects the President’s appointment.  It is then up to the SEC Commissioner to implement his or her vision of how the agency operates.

The SEC has independent powers to:

  • Issue Cease and Desist Orders
  • Fine
  • Sue for money
  • Prosecute for jail time, partnering with U.S. District Attorneys

The Securities and Exchange Commission is not even purely executive.  The SEC has both quasi legislative and quasi executive powers.  It creates and implements its own regulations to carry out laws passed by Congress (as long ago as 1933).

WHY DON’T CRYPTO COMPANIES JUST REGISTER WITH THE SEC AND STOP COMPLAINING?

The SEC and its ilk offer the crypto/blockchain industry a Hobson’s choice.  Go bankrupt attempting to comply with U.S. Securities laws, or operate illegally, and hope to get away with the crime until the business is successful enough to operate legally.

Resistance to the SEC also stems from the fraudulent nature of so many crypto projects.  It is widely believed that more than seventy percent of crypto projects are baseless, or outright frauds.  Blockchain businesses with sound foundations and good intentions rightly feel unfairly grouped with the fraudsters.

Instead, “good” crypto projects find solace in the belief that government regulatory and enforcement agencies will go after the worst-first.  Thus, competent, well-intentioned businesses have time to mature before being targeted.  Their argument favoring not complying with the law thus goes:

  1. Time is on your side.
  2. Compliance is impractical.

So,

  • Don’t outright cheat people.
  • Work hard.
  • Succeed first.
  • Comply later.

WHAT MUST A CRYPTO COMPANY DO IF ITS TOKEN IS A SECURITY?

A Crypto / Blockchain company must register with the Securities and Exchange Commission prior to offering a security for sale to the public.  Detailed information must be provided in the SEC filing.

A crypto business must be mindful.  To whom is the security being sold?  Securities laws divide buyers between “accredited” investors, and the public at large.  Different disclosures at wildly differing costs are required if buyers are “accredited” versus unaccredited.

A crypto business must be mindful.  How much money does it intend to raise with the offering?  Selling to investors is tiered depending upon how much money might be made.  Sales of less than one million dollars in any twelve-month period have different requirements than open sales.

What is the problem with most crypto token sales?  The problem is most crypto offerings are direct to the public, with little information on who is buying, and no upper limit on profits.  Spiderman’s Uncle Ben said to Peter Parker, “with great power comes great responsibility.”  Ivy league intellectuals might call this the medieval principal of noblesse oblige.  Profits cannot be enjoyed for their privileges alone.  Profits come at the price of moral responsibility.  The United States Securities Exchange Commission calls retail token sales (IPO, IEO, etc.) a “direct public offering.”

A direct public offering is when a business sells direct to the public without an underwriter.  A direct public offering is the most expensive, time intensive, easiest way to get sued, and criminally fraught method to sell crypto.

WHAT INFORMATION DOES A CRYPTO SECURITY HAVE TO DISCLOSE?

1. The crypto business discloses to the government.

2. The government discloses to the public.

= That is the process.

The SEC Requires the disclosure of the following categories of information in SEC filings, which must also be made available to potential security buyers.  The information includes:

  • Business management
  • Business assets
  • Business financial statements

The disclosure document the crypto company must disclose is called a “prospectus.”  Think of a summary form, revealing the most summary information:

  • The issuer
  • The security
  • The terms
  • Basic financial information
  • Balance sheets

Any prospectus needs detail.  Accuracy requirements for any prospectus govern.   An entire industry of lawyers make their money suing companies who make prospectus errors/omissions.  A prospectus is thus a legal requirement and an invitation to be sued.

The registration “prospectus” is different than a statement S-1.  Think of the prospectus as being for the public at large (that being a very well informed, sophisticated public).  The statement S-1 is the full disclosure for investment professionals, hedge funds, academics, the most sophisticated of researchers.

S-1s are usually created by larger corporate entities offering securities to the public at-large.  The S-1 employs hundreds of regulations.  One could fill a library detailing what S-1 statements cover.

There are also ongoing disclosure requirements for crypto companies who issue securities.  Ongoing disclosures include:

  • Initial disclosure of information (operations, equity structure, and basics of each security)
  • Annual reporting (Form 10-K with operational data, company performance, audited financial statement, and officer/executive information)
  • Quarterly reports (Form 8-K, operational, structural, financial, security issuances, mergers, acquisitions, auditor changes, and ownership changes)
  • Special reports (Form 8-K with major changes in operations, structure, stock issues, mergers, acquisitions, or changes in auditing)

Is an accounting audit needed for a crypto security to register with the SEC as a security?   Yes.

Does a crypto security need to register with a State if it is registered with the SEC?    Yes.

DO THE PERSONS INVOLVED IN THE SALE OF A CRYTO SECURITY NEED TO REGISTER?

Yes.  There are federal registration requirements for any broker or dealer in crypto securities.  For example, brokers must file Form BD to legally be involved in the sale of a crypto that is a security. (Section 15 Securities Act of 1934)

Disclosed information will include:

  • Their background
  • Management policies
  • Personnel
  • Business successors
  • Pending litigation
  • Past securities law violations
  • Membership in the National Association of Securities Dealers
  • Membership in the Security Investor Protection Corporation
  • State-level registrations wherever the security is intended to be sold

IS A LICENSE NECESSARY FOR A PERSON INVOLVED IN THE SALE OF A CRYTO SECURITY?

Yes.  A license is necessary both at the state and the federal level.    Please see this page for detailed information on licensing for crypto /Web3 professionals who wish to be licensed for securities or commodities.

WHAT CAN A CRYPTO COMPANY DO IF ITS TOKEN IS LABELED A “SECURITY?”

There are legal options available to small crypto companies with limited funds.  A competent securities lawyer can structure a crypto release that complies with U.S. law, even when the crypto will be a security.

REGULATION D IS AN OPTION FOR CRYPTO SECURITIES

For example, the token can be released to select investors, accredited in advance.  See our details on the Regulation D Crypto Exemption here.

CRYPTO COMPANIES MAY QUALIFY AS AN EMERGING GROWTH COMPANY FOR A SECURITIES RELEASE

Web3 businesses benefit from qualifying as an “emerging growth company” (EGC) with the Securities Exchange Commission.  There are many benefits from being an EGC:

  • EGCs get to file a preliminary prospectus before a public filing.
  • The preliminary prospectus is confidential with the SEC
  • The preliminary prospectus allows the EGC to get insights, to amend, and edit.
  • EGCs experience less expensive accounting costs as they do not have to employ certain accounting standards
  • ECGs have relaxed updating standards for their financial statements.
  • Emerging Growth Companies have lower audit costs. This is because they do not have to comply with PCAOB rules (rotating audit firms).
  • Auditor attestations of internal controls are not required, which saves money (SOX §404(b) 2002).
  • EGCs do not have to disclose most executive compensation information.
  • There are not “say-on-pay voting requirements (shareholders approving executive pay).

To qualify as an Emerging Growth Company, a business must do the following:

  1. Hire an independent auditor for its financial statements
  2. Provide two years of financial statements to the SEC (as opposed to three for other businesses)
  3. Make less than one billion dollars in total gross revenue within the last twelve months
  4. Company ownership stock shares must have been issued within the last five years
  5. Company must not have offered more than one billion dollars in bonds in the last three years
  6. Company must not have a “public float” of more than $700,000.00 (large accelerated filer)

CROWDFUNDING IS AN OPTION FOR CRYPTO SECURITIES

Want to sell to the public at large?  That can be done too!  Let us face it.  Do you really expect to profit more than one million dollars from your crypto offering in the next twelve months?  Maybe… Maybe… That bridge should be crossed when you arrive.  Until that day, the crowdfunding exception to a direct public offering is a good option for cypto startups.

Crowdfunding is a legal option.  Are there limitations?  Yes.  Crowdfunding limitations for Web3 companies include:

  • Money raised must be less than one million US dollars in any twelve month period.
  • Individual buyers must spend less than two thousand dollars or five percent of their income if they earn less than one hundred to thousand dollars per year. (use forms)
  • Individual buyers must spend less than ten percent of their annual income (or net worth, <$100K) if they’re worth more than one hundred thousand dollars
  • Sell using a broker or “fundraising portal.”

WHAT CAN HAPPEN TO A CRYPTO COMPANY THAT FAILS TO REGISTER ITS SECURITIES WITH THE SEC?

A Web3 business that issues crypto or other instrument is deemed a security faces three risks.  First, the company and its executives can be sued by the purchasers (Rule 10(b)(5)).  Any purchaser can sue the Web3 business to rescind the purchase, plus interest.  A purchaser can also sue for damages from their security purchase (the purchase price).  A purchaser can also sue the Web3 business for the damages they allege, plus lost dividends, plus fees paid, taxes paid, interest, and consequential damages.  If money is not enough, a purchaser can sue to rescind the security purchase (receive a put).

Second, the company and its executives can be sued by the SEC.  The SEC will sue to fine the Web3 business (get its money).  Fines for securities violations can be as high as twenty-five million dollars.

Third, the company and its executives can be criminally prosecuted.  Willful action is a requirement.  Prosecutions for securities violations typically revolve around fraud or deceit.  Specific attention is paid to applications, reports, and registrations for their accuracy. Web3 business owners and employees can be imprisoned for up to twenty years.  Three years of supervised release is an option.

WHAT IS A WEB3 BUSINESS TO DO AGAINST SUCH SEC THREATS?

Each Web3/Crypto business must employee an attorney (or group of attorneys) to guide the process.  SEC issues/problems are serious.  The problems can bankrupt the business and land people in prison.

Surpassing the “security” SEC issue opens a Web3/Crypto business to thrive as competitors are eliminated.  It will be the Survivors who become Unicorns.

My advice is to begin with the end in mind, thoughtfully plan and implement through this legal process.  Success will be there for those who reach it.

reading law book

  • Juris Doctor
  • Trial Attorney

14 DAO Issues You Must Consider Before Incorporating

14 DAO Issues You Must Consider Before Incorporating

1. Does the DAO Need to Be Incorporated, At All?

A “legal wrapper” for a decentralized autonomous organization is a compromise in philosophy.  The legal wrapper adds centralized entity utility to a decentralized entity regardless of whether it is a Trust, an LLC, or another entity type.

A DAO legal wrapper improves the functioning of the DAO.  The wrapper limits many undesirable risks.  However, a DAO legal wrapper costs money in legal fees.  It costs time for those managing the DAO.

What are the Benefits of a DAO Legal Wrapper?

Formal incorporation by a DAO increases the range of its interactions with the rest of the world.  Incorporation increases the ease of those interactions.  These functions include:

  • Having a Bank Account
  • Easier Financial Transactions
  • Having Representation in a Court of Law
  • Getting a Loan
  • Increased confidence about where will be the DAOs tax liability
  • Paying Taxes (Pass-Through Deduction) (Tax Cuts and Jobs Act 20% deduction)
  • Efficient Interactions with Regulators

Does a DAO Legal Wrapper Reduce Risks?

DAO members often fail to realize the risks they take when the DAO is unincorporated.  These risks include:

  • Higher Tax Rate (Double taxation) (Federal Withholding Tax for foreign nationals)
  • DAO members getting personally sued
  • DAO members being legally liable for negligence in which they played no part
  • DAO members personally liable for all DAO debts
  • Losing personal assets because of a lawsuit against the DAO but not them
  • Punishment by regulators and other legal authorities because of a lack of clear interaction with the DAO

2. What Will Be the Formal Legal Name for the Decentralized Autonomous Organization?

Your DAO will need to choose a formal legal name that complies with its State of Incorporation.  Decentralized Autonomous Organizations are now called by  a number of different names, because a State Law has included the name in its definition.

People love making labels.  Sometimes the person making the new label seeks to make a better label.  Other times, the person making the new label seeks to avoid a problem with the original label.  Let’s face it; many people love renaming just so they can say “I invented the ________!”   And … who loves unearned credit more than a politician?  So, the list of DAO names now includes:

  • DAO Decentralized Autonomous Organization
  • LAO Limited Liability Autonomous Organization
  • DO Decentralized Organization

Specific (required) Names even add complexity!

  • DO LLC
  • DAO LC or           LAO LC
  • DAO L.C. or           LAO L.C.
  • DAO LLC or           LAO LLC
  • DAO L.L.C. or           LAO L.L.C.
  • DAO Limited Company or           LAO Limited Company
  • DAO Limited Liability Co. or           LAO Limited Liability Co
  • DAO Limited Liability Company or           DAO Limited Liability Company

The formal legal name for the DAO will be its name, plus one of the State law phrases above.  An example would be “Electro Optical System DAO, L.C.”

3. Do You Want Be Under a Specialized DAO Law?

The States have begun to enact DAO specific laws to recognize them as entities, and provide a framework for DAO operations.  Each embodies a State intent to promote DAO and Web3 business within its borders.  The laws are presently coded as:

  • Wyoming “Wyoming Decentralized Autonomous Organization Supplement”
  • Vermont “Blockchain-Based Limited Liability Companies”
  • Tennessee “DO LLC” or “Tenn. Code Ann. 48-250-101, et. seq.”

Wyoming enacted a special DAO incorporation law in April 2021, and amended in March 2022.  A decentralized autonomous organization can be officially recognized as an entity under Wyoming law with this Senate Bill 38.  This is not a requirement.  The specialized U.S. State DAO laws are supplements to each State’s corporation laws.  The specialized DAO law supersedes (is superior to and controls) State laws that conflict or are less specific.  This specialized, dominant State law status adds clarity and legitimacy to DAO operations.

Yet, a DAO can be incorporated as a Trust, a regular LLC, a C-corporation, and other entity forms.  This latter choice will be preferable to certain types of DAOs.

Is there a Way Around the DAO Specific State Incorporation Laws?

Remember, the DAO is not necessarily limited to choosing between these State laws.  First, a framework can be created to incorporate the DAO under existing LLC laws.  Though that is a more involved process, it can produce significant material advantages.  Second, a DAO may incorporate through the laws of another country.  This option should always be considered.

4. Will the DAO Need an Operating License?

Certain types of businesses require a license to operate.  DAO members do not want to be accused of operating without a license.  It creates criminal prosecution risk.  It created civil government action risk.  It opens the DAO and DAO members to lawsuits.  DAO activities that may require a license include:

  • Intellectual property
  • Some types of Services,
  • Selling Payment Instruments
  • Issuing Payment Instruments
  • Receiving Money or monetary value
  • Exchanging Cryptocurrency (primary, secondary, or third party transferring, selling, purchasing, or issuing)
  • Maintaining a Digital Wallet (sometimes) (some jurisdictions have a net worth minimum requirement)
  • Operating ATMs
  • Selling or Issuing Checks
  • Transferring Ownership of various types of assets

The type of DAO activities will influence whether a license will be needed, and the type of license.  Jurisdiction (location) of formation becomes important as requirements differ from location to location.  Also, the location of where the clients will be and where business will occur is important for licensing issues.  The minimum time to receive a license can vary from a few days to 9 months or longer.  Minimum capital requirements can range from 5 cents to over $750,000.00.  License costs vary from as low as $133.00 to as high as $53,000.00.

5. Does the DAO Need a Specific Corporate Location?

The location in which a DAO is legally formed created the legal framework for the entire DAO.  This makes DAO location choice a critical decision.  The DAO becomes a legal, separate entity according to that jurisdiction’s laws irrespective of what its smart contract, operating agreement, or protocols may mandate.

The Location of Incorporation the DAO chooses should take into consideration all the factors that location influences.  These factors include:

  • Tax treatment
  • Venue: The location where the law can be sued
  • Choice of Laws: What laws will apply to the DAO
  • Regulatory certainty: Some DAOs benefit from ambiguous DAO laws.  Other DAOs benefit from regulatory specificity and certainty.
  • Employee location: DAOs can have employees that are not DAO voting members.  Those employees will be in a particular location.  Employee interaction will benefit from being incorporated in a location familiar to the DAO employees.
  • DAO member locations: DAOs are governed largely by their contributing members.  Those members will benefit from familiarity with the issues the DAO faces.  Being incorporated in a familiar location will assist that decision familiarity.
  • Government Stability: Many countries have set up web3 laws to entice business to locate there.  Web3 companies have seen “rug pull” like behavior from enticing countries.  For example, a number of countries have passed laws with highly reduced taxes to lure web3 business, only to later scale back the legal benefits.  Location of incorporation is a long term decision for a DAO, and the stability of what the government is offering matters.

6. What Will Be the Requirements to be a DAO Member?

There are a number of options for an individual to become a contributing DAO “member.”  Member options can be:

  • Defined in the Operating Agreement
  • A transaction (a token purchase)(Article 10 of Wyoming’s LLC Chapter)
  • Designation by a former member
  • Designation by the legal representative of a former member
  • Consent by the present DAO members
  • Defined by the DAO governing Smart Contract

DAO member requirements are a mandatory decision that must be vetted in advance of formation.  The formation documents must spell out voting DAO member requirements.

7. For How Long Does the DAO Intend to Exist?

Some organizations are created for a specific task, to respond to a specific need, to respond to a specific threat, or simply for a set time period.

DAOs Limited by Time or an Event:

  • For example, the March of Dimes was created to eradicate polio, which it effectively achieved.
  • For example, a DAO could be created to respond to cleanup after a hurricane.
  • For example, a political DAO could be created to elect a particular candidate.
  • For example, a DAO could be created to facilitate a fork in a blockchain from proof of work to proof of stake.

These would be DAOs limited in time.  For these DAOs, it is necessary to precisely define what event or what period of time will cause the DAO to cease.

Most organizations are perpetual, intended to last indefinitely.  These organizations are usually created to work on a problem with no particular solution.

Immortal DAOs:

  • For example, a DAO could be created to fight racism
  • For example, a DAO could be created to make profits using liquidity mining.
  • For example, a DAO could be created as a Trust to help the interests of a particular family, or closely defined group

These are perpetual DAOs.  The incorporation documents must detail whether the DAO will be mortal (and the circumstances of its mortality), or immortal.

8. Does the DAO Wish to Have a Delayed Formation Date?

Most organizations, when formed, intend to start operating immediately.  However, a DAO may have good reasons to file its necessary paperwork, but still delay its official formation.  For example:

  • Delaying for the Next Tax Year
  • Delaying for the Receipt of Investment Funds
  • Delaying for Protocol Completion
  • Delaying for an important Membership Vote

If formation delay is needed, most States have a procedure of either naming a formation start date, or leaving a formation date box blank.  Remember: there are legal requirements on how much delay is allowed (like 90 days in Wyoming).

9. Will the DAO Members be Fiduciaries?

The DAO must decide whether voting members or any employees will be fiduciaries.  A fiduciary is more than just a power of attorney or agent, someone acting on behalf of the DAO.  A DAO fiduciary has a duty to act on behalf of the DAO, even when those actions harm the fiduciary.  Traditional fiduciaries include:

  • A Lawyer for his Client
  • The Trustee of a Trust
  • An Executor of an Estate
  • A Stock Promoter to Investors
  • A Corporate Executive Officer to the Company
  • An Insurer to it Insured

In the example of a DAO, there may be many voting DAO members.  It may be difficult to police DAO member activities.  Yet, in the absence of fiduciary status, a DAO member may:

  • Fail to act prudently in their DAO responsibilities
  • Compete against the DAO
  • Use secret DAO information for individual profit, though it costs the DAO
  • Benefit DAO competitors
  • Interfere with DAO suppliers and collaborators
  • Publicly disclose private DAO information
  • Vote for DAO activities that create unreasonable risk

The laws of Tennessee and Wyoming do not require DAO members to be DAO fiduciaries.  Other jurisdictions require DAO member fiduciary status.  Deciding the issue of who is and will not be a DAO fiduciary will affect the manner in which the DAO is incorporated.

10. Will the DAO be Member-Managed or Algorithmically Managed?

The U.S. State law presumption is that a DAO is Member Managed, if not otherwise stated.  This State law requirement is a bit of a false distinction.   Namely, whether the DAO is member-managed or algorithm managed (Tennessee).  The truth is: every DAOs is an interplay and mix of member and algorithm management.

Still a decision needs to be made.  How will the smart contracts be programmed?  Factors that influence this decision include:

  • What will be the power interplay between DAO members and DAO corporate members?
  • What rights do DAO smart contract members have?
  • What rights do DAO corporate members have?
  • What are the obligations / duties of DAO smart contract and corporate members?
  • How is DAO membership to be transferred?
  • How can a DAO member quit?
  • How will DAO profits and losses be distributed?
  • What will be the procedure to amend the DAO’s legal terms?
  • What will be the procedure to amend the smart contract (protocols) of the DAO?

These power-based decisions must be considered before formal entity formation occurs.  Each jurisdiction requires the disclosure of these answers.

Manager Management: DAO Blasphemy … But An Option

There is a third option if the DAO elects to be incorporated, not under a DAO specific State law, but under a general State incorporation statute.  In that case, a DAO can be Manager Managed.  Central Manager management is contrary to the core concept of a DAO, a decentralized autonomous organization being truly centrally controlled.  However, this is an option with its own benefits and deficits.  It is possible to have a centrally managed DAO corporate legal wrapper with an underlying decentralized autonomous organization.  Weird.  Crazy.  Blasphemous!  Possible.

11. How Frequent Will Your DAO be Active?

The frequency of DAO activity must be weighed in its entity formation.  Some state laws, such as Wyoming and Tennessee, mandate that a DAO approve a proposal or take an action each year.  Otherwise, the DAO dissolves.  One could form a DAO to deal with an event that infrequently happens.  One could form a DAO for an unlikely event.  For example:

  • A DAO to deal with a financial crises (debt restructuring, mortgage failures, inflation)
  • A DAO to deal with a humanitarian crises (hurricanes, floods, disease pandemic)
  • A DAO to deal with a governmental crises (currency devaluation, failure to form a government coalition, overthrow)

A DAO expecting an infrequent or unlikely activity trigger should choose a jurisdiction of formation without a minimum yearly activity requirement.

12. How Difficult Will It Be to Reach a Voting Quorum?

Member participation and voting often has a low rate for DAOs, especially for mundane tasks.  This can be a real problem if the DAO is incorporated in a State that mandates a majority quorum.  Some states require a majority quorum for a valid DAO vote (Tennessee).  Other jurisdictions allow quorum voting requirements to be defined in the DAO Operating Agreement.

No DAO decision will be valid if a quorum does not participate.  Any DAO decision may later be nullified if it is shown that a quorum was not reached.  What is more, in jurisdictions where DAO members or employees are fiduciaries, they may be personally sued for making valid DAO decisions without a valid quorum.   All these problems can be avoided by (1) determining whether a majority quorum problem will exist, and (2), if so, avoiding incorporating in a jurisdiction where a majority quorum is mandated.

13. Is It Best for the DAO to Subject Itself to the Added Legal DAO requirements?

How important will legal legitimacy be for the DAO?  What degree of legal work will the DAO willingly endure?  The answers to these questions relate to one another.   Most DAO legal requirements are identical to those of regular Trusts, LLC, C-Corporations, and other entities.  However, DAO specific laws and entities have been created by various governments.  These specific laws and entities better fit the DAO, but have added expenses and requirements.  The decision needs to be made.

Is your DAO a best fit for a new DAO specific entity and its laws or is your DAO better suited for the traditional entity rules?

Many DAO Incorporation Requirements Are Identical to a Limited Liability Corporation (LLC)

DAOs under these new U.S. State laws are incorporated much as LLCs.  The DAO must name its “Organizers.”  These are the people, like a corporate executive committee, who are submitting the DAO formation paperwork.  An organizer does not necessarily have to be a DAO Member.  The DAO files Articles of Incorporation.   The DAO adopts an Operating Agreement.  The DAO gets a tax identification number.  There is a local DAO registered agent.  The Dao will have an official mailing address.  This address can sometimes be anywhere on Earth; other times the address must be in the State of formation.  The DAO will have an official telephone number (usually must be in the country of formation).  The DAO will have an official email address.   The DAO will pay a registration fee (approximately $100-$300, depending upon the State).  Some DAO registrations can be online.  Other DAO registrations need to be mailed in.  For example, DAOs with punctuation in their name have a mail in requirement.  DAOs with “the,” “and,” or “an” in the name must be mailed in.

There Are Added Incorporation Requirements Just for DAOs

A State-recognized decentralized autonomous organization will have added burdens not imposed upon other LLCs, Trusts, and Corporations.  For example:

  • The official name of the DAO must have specific language, such as including “DAO LLC.”
  • How will the DAO be managed by its members (Wyoming)?
  • The extent of algorithmic management (Wyoming).
  • A disclaimer in the operating agreement or articles of incorporation
  • The Articles of Incorporation must contain a public key of the current DAO smart contract (Wyoming, Tennessee)
  • A DAO must include a summary of its mission/purpose in its operating agreement (Vermont).
  • A DAO must include specifics about how the blockchain will be used in its DAO operations (Vermont).
  • DAO protocols must be disclosed for security breach responses.
  • Voting procedures must be disclosed.
  • Member qualifications must be disclosed.
  • DAO participant rights and duties must be disclosed.
  • The DAO governing smart contract must be capable of being updated, modified, or upgraded (Wyoming, Tennessee) (which is a problem for anyone familiar with blockchain smart contract programming)

14. Will the DAO be issuing Tokens or Cryptocurrency?

A tiered, specialized legal structure is likely needed for any DAO that issues a crypto token.  This is needed to comply with legal-regulatory mandates.  This is needed to protect the DAO and its members from legal liability.  This is needed to protect investors.  There are tax issues that increase the need.  Paying employees can be an issue.  Banking may be an issue.

There are two common ways that a crypto token is issued:

  1. A Public Token Offering ICO        (Initial Exchange Offering) ISO    Initial Stake Offering, Etc.
  2. A Venture Capital Firm                (Using a SAFE or a SAFT) (a legal entity will be needed to agree to these contracts)

There are issues whether the Token is considered a security or a commodity.  There are AML (Anti Money Laundering) and KYC (Know Your Customer) issues.  Some locations (countries) may have to be avoided for legal reasons (U.S., China, Cayman Islands).

Legal entities need to be separated.  Specifically, one entity may be used to put the crypto token to market.  A second entity may be operations (coding, banking, employee services).  A third entity may be needed for regulation risky jurisdictions (China, United States, Etc.).

A Panama Private Interest Foundation is frequently formed for the token offering.  Singapore is also an option.  That PPIF entity pays the other entities (the receiving entities bridge the crypto to fiat, paying employees and investors).  The point is to separate the banking, token offering, and operations to reduce risk, and target the regulatory location.

The Crypto Lawyers at Whale.Law advise client on issues relating to decentralized autonomous organizations.  We guide them through the process of DAO “legal wrapped” formation.  Our blockchain attorneys do the hard work to add business value and reduce risk.  Contact us once you have thought through the above issues.

 

 

 

Articles of Incorporation – 6 Mistakes that Will Cost You!

Articles of Incorporation – 6 Mistakes that Will Cost You!

A company’s Articles of Incorporation are also known as its Certificate of Formation, or Articles or Organization.  Its is among the simplest and first documents to file to create a business entity.  Articles of Incorporation can be done without any special expertise.  They can be done quickly for little money.  Simplicity and ease are the reasons huge mistakes are commonly made.

  1. Do you intend to expand your business so it becomes large?
  2. Do you intend for your business to have such success that it is worth many millions of dollars?

You will need expert legal advice from its inception to accomplish those two goals.  This article explains the five most glaring mistakes made in Articles of Incorporation.

MISTAKES IN ENTITY FORMATION

Mistake #1 – Not Using a Lawyer

This only seems like self-serving advice.  Articles of Incorporation are like a precision dive.  Anyone can jump in a pool, but if you are going to be judged in the future regarding how you get into the pool, do it right.  Businesses vary.  Each has its unique combination of vision, industry, location, employees, and other circumstances.  It is the job of the business lawyer to understand the legal and industry environment, learn your business, and then combine his knowledge and experience to put the first steps of the business on the right path.  This process is not expensive for Articles of Incorporation.  They are permanent public documents.  Your business will be judged by them, and that judgement will matter.

The ”Corporate Kit”

The Articles of Incorporation are part of what is often referred to as the “Corporate Kit,” meaning part of the package to form the business correctly.  Corporate kits usually contain:

Investing in a competent industry specific business lawyer is money well spent.

Mistake #2 – Choosing the Wrong Type of Business Entity

There are important differences between LLC, single member LLC, S-Corp, C-Corp, and Non-Profit entities.  What may be a convenient corporate entity type may prevent your business from capitalizing on important advantages later.

Mistakes in corporate formation may not be fixable without significant time and money cost.  There are advantages, disadvantages, and options depending upon your industry, business activities, unique profit opportunities, unique risks, and future business plans. Choosing the wrong entity type can cause issues with:

  • Control over owner decision making
  • Tax liability
  • Raising capital investments
  • Limited legal liability
  • Business location – Expanding into new markets
  • Business scope – Expanding into new areas of profit
  • Anonymity – Privacy or Owners

Your unique opportunities and risks need to be compared with the advantages disadvantages, opportunities and limitations of the various entity types.  Choosing the wrong entity type early can cause great time, money, and opportunity costs later.

Mistake #3 – Choosing the Wrong Registered Agent

Registered Agent as a Job

It is great that your nephew, or spouse’s sibling needs a job.  However, the Registered Agent of your business is the wrong opportunity to offer.  The job of the registered agent is to receive filings, tax notices, court notices, official documents.  Choosing the wrong person may lead to problems, like:

  • Privacy breaches. (No attorney client privilege. May voluntarily disclose.)
  • Defaults in lawsuits (Failing to recognize and pass along important documents)
  • Bad standing with governments and businesses (having a flawed personal reputation or criminal record)

A registered agent needs to consistently, dutifully perform the task without errors.  What your business does not find out about can hurt it.

Registered Agent Reputation and Record

The registered agent is the public face of the business.  The agent is occasionally the only actual person identified in the Articles of Incorporation.  You should expect your business to be investigated at some point.  This investigation may be for a potential sale, merger, or acquisition. This investigation may be an important customer evaluating your business for a great opportunity.  This investigation may be a government employee considering business culpability.  What will an investigation into your registered agent find?   You want a look into your registered agent to improve, not detract from your reputation.

How to Choose the Right Registered Agent

Many professional entities and law firms offer the services of registered agent for a reasonable cost.  The non-law firm entities are popular because of their consistent performance and low cost.  Law firm entities are popular because they provide the added benefits of advanced legal scrutiny and attorney client privilege, and their cost is not particularly higher than the non-law firm entities.  Either way, the choice of a Registered Agent should be intentional and informed.

Failure to have protective agreements

  • Custom Articles of Incorporation
  • Custom Operating agreements
  • Indemnification agreements. Shield directors and officers from personal liability and costs for actions taken on behalf of the corporation.
  • Non-disclosure agreements
  • Non-compete Agreements
  • Proprietary Information and Invention Assignment Agreements
  • Shareholder’s Restrictive Agreement. Outlines their obligations and restrictions to each other.
  • Shareholder divorce protection clauses. Right of first refusal.

Mistake #4 –Think More About the Corporation Name

Forgettable Brand Identity

Brand identity is a critical business asset.  Some business owners choose a business name that sounds serious, but is not the actual name of the business they intend to put to the public.  If you want people who are looking for your business to be able to find you, use a name they will notice.  A bland, forgettable corporate lingo name may not be appropriate for your marketing plan.

Privacy Loss

Other business owners highly value their privacy and want their business information to remain as anonymous as possible.  Yet, they put their public name on all filings, like the Articles of Incorporation.  They are simply making it easy for their competitors, and others who wish to track them.

Trademark Protection Loss

A corporate name can typically be created and used in any jurisdiction that does not yet have an identical filing.  Thus, what if you wish to do business as “Crypto Blockchain Wallet Company” and build your reputation around that name, but use a different name on your Articles of Incorporation or Certificate of Formation?  A competitor or “knock off” business can then file under your “Crypto Blockchain Wallet Company” name.  What claim do you have when your competitor advertises to your customers under its official name?  You may wish to safeguard your business name through your Articles of Incorporation.

Mistake #5 – Electing Member Managed versus Manager Managed Control

Some jurisdictions require businesses to disclose the type of owner decision-making control the entity will use.  These Certificate of Formation disclosure broadly break down the options between:

  • Member Managed, and
  • Manager Managed.

The term “member” is synonymous with “owner” in the LLC context.  The members are the persons who own the equity (stock or units) of the business entity.  In a member managed entity, each member has decision making authority over company decisions.  That owner authority cannot be taken away by employees or executives.  Many startup founders like this degree of control and elect “Member Managed” in their Articles of Incorporation, Certificate of Formation, and Operating Agreements.

Manager managed business entities delegate decision making authority from the owners to executives.  Thus, decision making authority lies not with the owners (members) of the business, but rather with those who have been delegated the authority … the Managers.

A Jack of All Trades Master of None

The largest advantage of any business has been specialization of skills, and coordination of activities.  Company’s crave clarity.  The best most efficient businesses match up people’s talents and experience with their best role in the organization.  What goes for employees should also go with management.  Executive decisions should be made by the person with the best qualities to make those decisions.  However, in a Member Managed corporation, any owner of equity in the company can make decisions, regardless of whether there is a fit between the decision and their experience.

Vitalik Buterin is the primary founder of Ethereum.  He is a computer programmer, cryptologist, and the son of a computer scientist.  Mr. Buterin would be a perfect choice for creative decision making for a blockchain application business.  However, Vitalik would likely be a poor choice to lead a corporate athletic team.

Boss Shopping

Decision making authority is also not divided in member managed companies.  This means that any member can make business decisions.  This can cause several problems.  First, employees will quickly learn who is likely to decide in a particular way given the circumstances.  Employees will be able to direct questions and decisions to the owner (member) they expect is most likely to agree with them.

Too Many Cooks in the Kitchen

Second, one member (owner) may not agree with the decision of another member (owner).  With all members having authority to decide, conflicts are more likely to arise with the overlapping authority granted by member managed organizations.

The Company Storm Crow

Third, some decisions may be put off, or not made, at all in member managed entities.  We all have experienced problems with which we just did not want to deal.  In a member managed organization, since it is every member’s responsibility, it is also no member’s responsibility (in particular).  This means someone can always state (I thought that other person was going to deal with it).  Worse, some members (owners) may always delegate unpopular decisions to a particular member, making them the company “Storm Crow.”  This will lead to resentment, at best.

Merger, Acquisition, & Sale Woes

Many companies expand to the point where venture capital investors wish to give money to the owners for a share of the company equity.  This results in a large payout to owners, which they like.  This results in a large infusion of money into the organization, giving it capital to expand and grow.  This is also good.  However, consider what is given in exchange for the money.  The investors are now part owners of the company.  This means they are “members” and have decision making authority that is unchecked in a member managed company.

Divorce!

Similar new-owner problems can arise should a divorce occur.  The former spouse of an owner may gain a share of the ownership of the company and marital property in a divorce.  This makes your business partner’s ex-spouse your new business partner, and that spouse has decision making authority difficult to limit.

Death!!

An owner may die.  That owner’s heirs may inherit the owner’s business equity interest.  Those heirs, whom you may not know, and who may know nothing about the business, suddenly are managers with authority.

All these issues can be resolved in the Articles of Incorporation, Certificate of Formation, and Operating Agreement by electing Manager Managed control.  Remember, if you want authority, you can still have yourself named a President.

 Mistake #6 – Business Purpose – Poorly Thought Out

Most jurisdictions require a company to provide a written statement of its purpose as part of its Articles of Incorporation.  The purpose statement is notice to the government explaining what business activities the entity is requesting legal approval to conduct.  It is not a business vision.  The “Purpose” is not a mission statement.  It is not meant to attract customers.  The purpose statement is not to inspire employees.

These statements break down to several aspects, which include:

  • Why the entity exists
  • The Legal purpose of the entity
  • What activities the government can expect from the entity

The Generic “Dial It In” Purpose Statement

Most businesses utilize “catch-all” business purposes statements, like “The purpose of this limited liability company is to engage in any lawful activity for which limited liability companies may be formed in this State.”  Catch-all business purposes statements work, but are rather unhelpful in distinguishing a company.

The Too-Specific Purpose Statement

A legal nuance businesses must keep in mind is that its owners, executives, agents, and employees are barred from activities that conflict with the business purpose statement.  People can be held personally responsible for their decisions, actions, or omissions that do not fit within the Purpose statement.

What is more, businesses often evolve.  What may initially be a crypto liquidity mining (yield farming) business may morph into a NFT (ERC 721) blockchain promotion business, as opportunities arise.  The business purpose statement must take into account changing business circumstances to allow room for evolution of business activity.

Other Major Mistakes

There are other Mistakes with Articles of Incorporation.  They are not “fleshed out” in this article as the Top 6, because of their limited application (only problems for some types of businesses.  Other errors may be less frequent.  They may be correctable.  Other errors include:

  • Failing to spell out what kinds shares will be issued
  • Failing to state what voting rights shareholders will have.
  • Stating how shareholders will be paid.
  • Multiple modifications to the Articles.
  • Failing to provide for many share types of classes, unlimited capital, allow for a range of directors.

Contact us at Whale.Law if you expect your business to achieve a level of success that professional help will increase its value and better achieve its goals.

looking over documentsAuthor:

Matt Hamilton

Juris Doctor

Trial Lawyer

 

 

 

5 Operating Agreement Mistakes that Will Ruin Your Business

5 Operating Agreement Mistakes that Will Ruin Your Business

The operating agreement sets out the basic structure of your business.  A business is worth more with an operating agreement customized to its circumstances.  The benefits include:

  • Risks are reduced.
  • Legitimacy is increased.
  • There is a clearer idea of what is to occur and how it will occur.

Government regulators, tax auditors, and licensing officials require businesses to produce their operating agreement for government scrutiny.  Lawsuits subpoena the operating agreement to determine whether the owners’ personal assets will be taken.

Ironically, custom operating agreements are relatively inexpensive.  Yet, many businesses make simple, avoidable operating agreement mistakes.

MISTAKE #1 – PUTTING LITTLE THOUGHT INTO WHAT THE OPERATING AGREEMENT SAYS, AND FAILS TO SAY

One problem is the business managers do not know what is in the operating agreement; or worse, they do not know what the operating agreement is missing.  It is common for businesses to get their operating agreement in three ways:

  1. Downloading an operating agreement that “looks good.”
  2. Hiring an inexperienced lawyer to draft the operating agreement
  3. Delegating to an employee who wants to “check the box.” In other words, they think “Boss wants an operating agreement. I got him an operating agreement.  Box ‘checked.’ Move on to my next task.”

You will sustain the harm of not thinking ahead, later.  An event will occur where the contents of the operating agreement will matter.  Big, expensive problems will result.  These events include:

  • A lawsuit where the claiming party wants the owners’ personal assets,
  • An owner gets a divorce,
  • A tax audit,
  • A license needs to be obtained,
  • A potential merger, acquisition, or sale arises,
  • Bankruptcy,
  • One owner wants to leave the business,
  • One owner wants to sell his ownership interest to someone else,
  • An internal disagreement between managers or owners.

Owners are obligated to act exactly how the operating agreement states.  If an owner acts in a way that differs from the operating agreement; the owner is in breach.  Matters get bad, quickly.  Failure to prepare is preparing to fail.

MISTAKE # 2 – MEMBER MANAGED AND NOT MANAGER MANAGED

Operating Agreements set out two ways to divide decision authority and responsibility.  They are:

  • Member Managed, and
  • Manager Managed.

Member Managed

Member managed organizations divide decision making responsibilities and authority based upon share of ownership.  The owners of the company each have duties to act for the betterment of the business.  The owners have authority to make decisions.

Manager managed organization delegate the responsibilities and authority to a particular person, or group of persons.  Decisions are not made based upon ownership, but rather on the duties set out in the operating agreement.  Business owners can reserve the right to hire and fire executives.  However, the practical running of the business is delegated.

Imagine a small but growing crypto startup wants to create blockchain infrastructure bridges so that one crypto blockchain can efficiently transfer tokens to other crypto blockchains.  In crypto businesses, there are many specialized experts.  There are people skilled in one field, and not as skilled in other fields.  Business progress is uneven.  Business challenges can be overcome quickly, or get bogged down for months costing millions.

A blockchain solution architect may be greatly skilled at designing, and connecting blockchain solution components to developers, network administrators, UX designers, and IT operations.  However, one would not want a blockchain solution architect handling managerial accounting, even if he is an owner.

A blockchain legal consultant may have a great grasp of international law, SEC registration, and contracts to secret confidential information.  It would be a mistake for a blockchain lawyer to have responsibilities and authority to manage the programming of C++, Python, and JavaScript, even if the blockchain lawyer is an owner.

An operating agreement that uses member managed responsibility makes these mistakes.  In a Manager-Managed company, an owner can still be the President, or any other position, based upon his or her abilities and desire.

Remember: governments require the disclosure of certain members (owners) and executives, depending upon the jurisdiction.  The Member Managed business structure reduces owner privacy. The better road is  Manager Managed operations.

Manager Managed

An operating agreement that mandates Manager managed operations allows skills, experience, and passion to be paired with the best position within the business.  It avoids the two problems of:

  1. A “Jack of all trades is Master of none,” and
  2. “Too many cooks in the kitchen.”

Owners hire experienced professionals to act on behalf of the business.  Owners could also delegate between themselves responsibilities and authority based upon their abilities.  The point of manager managed operations is that specialization and division of authority and responsibility occurs.  An operating agreement that fails to use the advantages of a Manager managed operation is making a mistake.

MISTAKE #3 – FORCED TRANSFER OF OWNERSHIP

Owners of a business want to have a say in who is their fellow owner.  Circumstances can cause a change of ownership.  Ownership transfers can result from:

  • sale,
  • death,
  • divorce, or
  • creditor collections.

These events can cause owners to be forced to be business partners with persons they do not know, or do not like.

More commonly, forced transfers of ownership cause the business to no longer be aligned with the owner’s vision of the business future.  Forced transfer of ownership can cause a critical loss of business owner skill and experience.   Forced ownership transfers can make it easier for creditors to get at business assets.

An operating agreement should contain language that restricts how ownership is transferred.  Restrictions on transfer of ownership can include right of first refusal provisions

MISTAKE #4 – FORCED DISTRIBUTIONS

Operating agreements contain clauses that mandate that money profits be distributed to owners at certain times, like:

  • Yearly
  • Quarterly

This is called a “forced distribution.”  There is logic behind a forced distribution.  An owner may incur tax liability based upon the increased value of the business and need money to pay those taxes rather than the money being kept in the business.  An owner may have money needs and wants assurance that the owner’s investment profits will return so bills can be paid.  An owner may not entirely trust executives who would rather use stock buy backs, or research and development, or investments rather that distribute business profits to business owners.  Remember, if it is a Manager Managed business, the executives have this authority.

Pro Rata Distributions

Owners with money return concerns occasionally draft forced distribution language into the operating agreement.  These clauses are intended to guarantee the flow of profits back to the owner.  The most common forced distribution technique is the Pro Rata Distribution.

Pro Rata clauses in operating agreements mandate that whenever money is allocated to an owner, each owner must receive a money distribution equal to their respective share of company ownership (pro rata).  This is a mistake.

One owner may be involved in litigation where he might become a debtor.  The owner of the owner’s debt could then use the pro rata forced distribution to take money from the company.

One owner may be going through a divorce.  That divorcing owner may wish to simplify the divorce proceedings by avoiding the profit distributions a pro rata forced distribution clause would mandate.

If nothing else, the management of a business should make profit distributions based upon the status of the business, the opportunities, and risks.  A Pro Rata forced distribution takes away the flexibility management may need to act in the business’ best interests.

Right to Return of Capital provisions in operating agreement cause similar problems.  These are provisions where an owner can demand their invested capital back from the business.  This can cause liquidity, cash flow, and other problems within the business with large capital losses occurring without planning.

A Work-Around to Forced Distributions

An owner can make themselves a manager or executive.  They would then have the authority to send money out of the business to themselves, or the other owners.  It would be a matter of discretion, rather than a mandate.  The mandatory nature of a forced distribution is its main vice.

Lawsuit Collection Risk with Forced Distributions

What if there is a money judgment from a lawsuit?  Over 200 crypto class action lawsuits have been filed against crypto companies thus far.  In 2022, a Florida jury awarded $143 million dollars on a bitcoin conversion lawsuit for proof of work blockchain mining company W&K Info Defense Research.  That judgment included over $43 million dollars in judgment interest, alone!  An operating agreement that mandates forced distributions can force money out of a business to a lawsuit creditor.

Forced distributions are problems when there is a charging order (like a garnishment, but for an owner).  There could also be a legal enforcement action against an owner.   A clause can be added to an operating agreement indicating that if an owner is under duress, the company managers are not under an obligation to distribute money to the owner, even if the owner requests or demands the money.  Any creditor can look to the operating agreement and require the business to pay out its money.

MISTAKE #5 – INCONSISTENT CORPORATE STRUCTURE LANGUAGE

Many Operating Agreements use language that is more consistent with a partnership corporate structure than any other.  Yet other business documents may represent another business structure.  These other business documents are the:

  • Articles of Incorporation,
  • Tax filings,
  • Lawsuit representations,
  • License applications
  • Indemnification Agreements
  • or how the business is actually run on a day-to-day basis.

It is critical that the operating agreement be analyzed, not only for the details within the agreement, but also its relationship to other business documents and filings.  Companies have multiple structure options, which include:

  • Sole Proprietorship
  • C-Corporation
  • S-Corporation
  • LLC
  • Partnership
  • Non-Profit

If the IRS, or a Court, or a Licensing Authority looks to your operating agreement and sees that your business is actually set up as a different corporate structure, it may declare that other structure.  A change in declared corporate structure can have massive money, legal, and practical consequences you do not want to experience.  The way to avoid these inconsistencies is to analyze the operating agreement as it relates to the business’ other documents, and filings.

looking over documentsAuthor:

Matt Hamilton

Juris Doctor

Trial Lawyer

 

Crypto / Blockchain Businesses Surrender their Competitive Advantage with Weak Non-Compete Agreements

Crypto / Blockchain Businesses Surrender their Competitive Advantage with Weak Non-Compete Agreements

Non-Compete agreements have become commonplace within the Crypto Blockchain ecosystem.  Most of these non-compete agreements are unenforceable.  This is because the companies fail to draft a tailored non-compete agreement using a lawyer with specific expertise.  This article explains what needs to occur.

Every Crypto / Blockchain business uses employees to leverage its competitive advantage over its competitors.  Employees profit when they take that advantage, are hired by a competitor, or become a competitor themselves.  Effective non-compete agreements protect against this risk.  Basic, form non-compete agreements do not.

The cryptocurrency / blockchain field is expanding rapidly with many new businesses.  Nearly all blockchain crypto businesses are small to medium size.  New, small, and medium size companies usually cannot afford their own, high quality, experienced lawyer.  Instead, legal issues are either ignored, or are delegated to an employee who “googles” for answers to legal questions.

Legal search engine answers are nearly always wrong.  Analogies show how this is true.  A crypto yield farmer would not “google” an answer for the “best liquidity mining strategy” and expect an accurate answer.  A blockchain crypto software engineer would not “google” the “best way to scale a DeFi Ethereum-based application” and expect a meaningful answer.  So, too, specialized legal experience is needed, but not obtained through non-specialist employees.

CRYPTO EMPLOYEES ARE LIKELY TO TAKE YOUR BUSINESS SECRETS WHEN THEY LEAVE

It is common for crypto / blockchain employees to start employment at one blockchain business, then later leave to work for themselves, or a competitor.  Employment turnover exacerbates business secret risks for every crypto business’ confidential information.

Two recent studies reveal the pervasiveness of this risk.  The Verizon Data Breach Investigations Report analyzed 41,686 cyber security attacks.  It included 2,013 data breaches from 73 data sources in 86 countries.

Outside cyber-attacks from crypto mining get much media attention.  However, the Verizon study shows leaving employees are the real risk.  External crypto attacks account for only 2% of business cyber-attacks.  (Verizon study at page 3) Many breaches of confidential business information come from within.  Specifically, the data show:

  • 34% of information breaches are perpetrated by employee insiders.
  • 2% involve partners, the executives and founders, themselves.
  • 5% involve multiple employees colluding together.
  • 43% of the victims are small businesses.

(Verizon study at page 3)

Stealing employees are not taking crypto confidential information for curiosity.  Your stolen confidential information is being “sold” to your competitors as part of your former employee’s “employment package.”

Indeed, a study reported by Information Security Magazine reveals the prevalence of employee theft:

  • 72% of departing employees admit to taking company data.
  • 70% of intellectual property theft occurs within the 90 days of the employee’s resignation announcement.

Your Employees are Taking Your Date, Richard Agnew, 10-10-2019, infosecurity-magazine.com

Are you a Founder or Executive?  Watch Out!

Founders, and business executives are at particular risk.  In fact, C-suite level executives are 12 times more likely to be the target of an attack.  (Verizon study at page 3)

Crypto and Blockchain businesses that store their secrets on the cloud must pay particular attention as the theft of confidential information stored on the cloud is rising rapidly.

NON-DISCLOSURE AGREEMENTS DO NOT PREVENT EMPLOYEE COMPETITON

Taking business secrets and confidential information is a breach of contract when the employee has signed an effective non-disclosure agreement.  Taking confidential information is even a crime in some instances.  However, non-disclosure agreements (NDAs) do not prevent an employee from taking the skills and residual knowledge you taught them, and becoming your competitor.  Indeed, even in situations where an employee does take confidential business secrets, a poorly drafted NDA offers no protection.

WEAK NON-COMPETE AGREEMENTS OFFER PEACE OF MIND WITHOUT PROTECTION

Non-Compete agreements are common.  In the United States, 18% of the entire workforce (30 million employees!) have signed a non-compete agreement.    In fact, 40% of all workers will sign a non-compete agreement at some point in their career.

Non-compete agreements are common areas of top-down abuse.  Only 10% of non-compete agreements undergo any employee negotiation.    40% sign the non-compete agreement after they are already employed.  Id.  Judges know this, and respond in favor of the employee who breaks his agreement, to the business’ detriment.

Many aspects of non-compete agreements defeat them, making the non-compete agreement unenforceable.  These defects include:

  • Failing to have “consideration” from the existing employee (like signing after he is already an employee)
  • Being overly broad (the non-compete agreement tries to do too much, so the judge invalidates it entirely)
  • Vague (If you can’t understand it; it is vague, and a judges may invalidate it)
  • Does not comply with the laws of your jurisdiction (Form non-competes downloaded from the internet posted by businesses in other locations)
  • Does not apply to the type of person using it (the non-compete is not tailored to your specific type of employee)
  • Executives (C-suite officers will need special non-compete agreement drafting)
  • Contractors (third party contractors require specialized non-compete language for the Non-Compete Agreement to be effective)
  • Applies to the wrong type of conduct (different types of employees compete differently; enforceable non-compete agreements address these distinctions)
  • Wrong Time Period (Most jurisdictions have specific rules for allowable time periods.  Some businesses have different time period needs.  Enforceable non-compete agreements need to be tailored for the “time” issue)
  • No Legitimate Company interest (This is an element for a non-compete agreement in many places; what a “legitimate interest” is differs from place to place)
  • Employee does not have the “unique” or extraordinary skills” required for the agreement to be enforceable (Your subway sandwich maker is not subject to an enforceable non-compete agreement.  A crypto yield farming analyst is.  A blockchain programmer will qualify for an enforceable non-compete agreement)
  • Employee was not fired for cause (Some judges require the employee to be fired for good reason before the non-compete agreement is enforced.  You fire an employee for no good reason, which may be your right, you risk creating a competitor)
  • You Waived any restrictions (Some judges will look to the actions and statements of the employer and declare a non-compete agreement invalid, if those actions do not meet the judge’s approval)
  • You have no remedy (You may have a valid, enforceable, non-compete agreement, but cannot cure the problem, like with a foreign company in an uncooperative jurisdiction.  You cannot collect against a party with no traceable money)
  • You Cannot Enforce against this party (collection, venue)

Competition between businesses in the crypto blockchain ecosystem is fierce.  Your competitive advantage may be only slight compared to other crypto businesses.

One can conquer the world with only a slight advantage; it is true.  Compare with an analogy to sports.  The sports team who scores only once more than its competitor, wins every game!  So, too, a blockchain crypto company that barely but consistently wins over each customer, gets all the profit.

Companies act through their employees.  It is these employees who bring reality to the vision of their founders and executives.  Your competitive advantage is lost when your employees take your advantage to your competitor.

Large, wealthy corporations with large legal departments know this.  They draft specifically tailored non-compete agreements with care.  Large company non-compete agreement lawyers adapt these restrictive covenants so they are enforceable.

New, small crypto businesses often overlook this detail, and pay the price when they powerlessly watch their former employee turn into their competitor.

Author:

Matt Hamilton, Juris Doctor

Non-Disclosure Agreements – 20 Issues to Think Through Before meeting with your Lawyer

20 Issues to Think Through Before meeting with your Lawyer regarding an NDA

THIS ARTICLE EXPLAINS THE STEPS TO CREATE A NON-DISCLOSURE AGREEMENT THAT ACTUALLY WORKS. 

The purpose of having a non-disclosure agreement is for it to protect your business secrets.  The only way to create a persuasive, effective NDA is through a lawyer with specific experience in NDAs.  There are many little tricks and nuances that will ruin an NDA’s effectiveness.  You’ll need a meeting with the non-disclosure agreement lawyer.  This article anticipates the questions that will come up in your NDA lawyer meeting.  Think through these issues in advance to make your NDA meeting a more effective use of your time and money.

  1. WAS THE BUSINESS RELATIONSHIP ESTABLISHED BEFORE ANY NON-DISCLOSURE AGREEMENT WAS SIGNED?

NDAs are often executed when the parties are exploring a potential business relationship.  This may mean a stock purchase or sale.  This may mean a merger or acquisition.  Two businesses may be exploring a joint business venture.  You will need to protect your business from misuse of its confidential information while the parties are exploring the business venture.

What is more, if a true partnership is contemplated, the parties must also be exploring the parameters of that partnership, the specifics, what to do and how it will be done.  The ownership, handling, and use of confidential information must be part of those conversations.  In these business situations, the non-disclosure contract becomes part of the framework that defines the relationship.  The non-disclosure agreement protects the relationship from its genesis.

  1. HAS YOUR BUSINESS ALREADY SHARED ITS BUSINESS SECRETS?

Sharing confidential business information before a non-disclosure agreement is in place creates a real problem.  Non-disclosure agreements and the laws that enforce them are forward thinking.  This means it is difficult to protect a secret you have already “let out of the bag.”  The common law, the Uniform Trade Secrets Act, RICO statutes, the Economic Espionage Act, patent laws, and trade secret laws require you to have made reasonable efforts to maintain your business’ secrets … secret.

The NDA, in essence, creates a contract that replaces the mandates of federal and state statutes.  In its place, your non-disclosure contract protects your confidential business secrets and creates a remedy should they be disclosed.

All contracts must be supported by “consideration.”  (The Restatement of Contracts, section 17(2)).  A contract is likely unenforceable without consideration.  Consideration cannot be a past performance, such as a pre-existing business relationship.  What is more, under the law, by disclosing your business’ confidential information before a non-disclosure agreement is in place, your business has failed to take the reasonable efforts at the secrecy the law requires.

Do not hide from your attorney if this has occurred. There are ways to protect disclosed secrets.  Failing to address a pre-NDA disclosure will only exacerbate it.

  1. CONDUCT A PRE-NON-DISCLOSURE AGREEMENT INVESTIGATION

Bad News:  It may be that you should not want to disclose your confidential business information to this other party; whatsoever, irrespective of how enticing the prospects.  The sooner you come to this realization, the better.

Good News: A pre-Non-Disclosure Agreement investigation may discover the “pressure points” of this other business and allow you to craft your Non-Disclosure Agreement so your Confidential Information stays secret, and profitable.

A pre NDA investigation is how this information is discovered so that it may be put to use.

  • Does the other party have a history of failing to honor its agreements? A look through court filings, press releases, and other public information may reveal this.
  • Is a Cease and Desist Letter likely to be effective?
  • Does this business have a history of breaching its agreements?
  • Would the other party be motivated by present/future employment issues for revealing your confidential information?

Pre-NDA investigation information is discoverable and will be important, not only in the drafting of your business contracts, but also in negotiations and how business is conducted with it.

  1. ENFORCEABILITY – CAN YOU ACTUALLY GET WHAT YOU MAY WIN AT ARBITRATION OR IN COURT?

The point of having a non-disclosure agreement is for it to actually protect your business secrets.

(1) This means it must convince whoever has your business’ secrets not to disclose them.

(2) Your business’ NDA has to be enforceable, in court, in a way that makes economic sense.

The problem with enforceability usually surrounds the disclosure to a foreign company.  How are you going to enforce a U.S. judgment against a Chinese corporation?  What is more, what if the assets of the company that misappropriates your business secret cannot be garnished through collection?   Then, any judgment you receive for violating the NDA is “only worth the paper upon which it is written.”   You must complete due diligence in advance on whether (as a practical matter) your non-disclosure agreement is enforceable.

5. IS THERE A SIZE, MONEY, POWER DIFFERENCE BETWEEN THE TWO PARTIES?

  • Are you lured by the prospects of a wealthy merger / acquisition by a larger business?
  • Do you dream of taking your business to the next level through a partnership with a giant?
  • Is there a promise of advantages of a large company partnership?

Bring any contracts from the larger organization to your meeting for your NDA lawyer to closely scrutinize.

David vs. Goliath – Large organizations tend to disregard small businesses.  This may result from the diffusion of responsibility within the larger business.  This may result from a large entity “profit at all costs” culture.  Whatever the root cause, there has always been a tradition of larger, more powerful parties profiting at the expense of the smaller party.  This tradition persists to this day.

A small businesses must use caution when disclosing trade secrets and confidential business information.  Has the larger company requested that you sign its non-disclosure agreement?   Careful attention must be taken by an attorney experienced in NDAs.  This is because hidden, or seemingly innocuous clauses can ruin a business.

It is an industry practice for contracts with one title to actually contain provisions, clauses, and mandates that do not fit within the boundaries of the contract title.  It is also an industry practice for contract terms in a later contract to invalidate provisions from earlier contracts.  This “trick” may be expressly spelled out in a paragraph.  It may be hidden within an “entirety” clause, which is a clause stating the present contract between the parties is the whole agreement and all previous agreements are rescinded and invalid (boilerplate language with a punch!)

The economic reality of enforceability (should the larger company breach its agreement) must be considered.  Can you afford to fight if the big company breaches?  There is a large graveyard filled with businesses that failed to heed this caution.

  1. WHAT IS THE ROLE OF THE OTHER PARTY?

You will be asking your attorney to draft agreements and other documents to put your business in the most profitable, least risky position.   Different types of parties create a need for different kinds of contracts.  There are many types of non-disclosure agreements.  Different NDAs should be used for different types of parties.  Know all the categories of people to whom you will be discussing in advance.  Try not to miss anyone.

  • Is the other party an Independent Contractor?
  • Is the other party an Intern?
  • Is the protected information related to a Job Interview?
  • Is this a Landlord/Tenant relationship?
  • Is a Student the other party?
  • Is a Visitor the other party?
  • Is a Volunteer the other party?

The function of the other party will change the specifics of the non-disclosure agreement you must use.

  1. IS THE OTHER PARTY A POTENTIAL INVESTOR?

Reality Check:  Do not expect a venture capital or other investor to sign a confidentiality agreement or a non-disclosure agreement.  First, they feel that if it is necessary for you to disclose your confidential business secrets just to earn an investor, then the information and documents really are not “secrets” and it is not worth their money.   Second, investors, especially venture capital investors see many proposals.  They cannot be put in the position of having so many contracts “lording over them” as it creates a legal jungle.  Luckily, the business risk of an investor or other venture capitalist disclosing your confidential business secrets in the absence of a non-disclosure agreement is small.  If a venture capitalist had a reputation of disclosing to competitors, that investor would not be in business for long!

  1. IS THE SHARING OF YOUR COMPANY SECRETS FOR A SHORT TERM TRANSACTION OR AN ONGOING RELATIONSHIP?

Length of relationship time is a particular concern for non-disclosure agreements.  Each non-disclosure agreement will include a time period where the duty not to disclose ends.  You cannot simply draft a non-disclosure agreement that exists in perpetuity and never ends.  A judge is likely to declare a never ending timeline unreasonable, and will either strike the entire agreement (very bad!) or impose a time period the judge deems reasonable, which may or may not harm your business.

The time period you choose should reflect the time sensitivity of your confidential business information.

For how long will your secrets be essential?  Remember, your confidential information will be free to share with any entity, including your competitors, once the timeline of the NDA ends.

  1. IS A THIRD PARTY GOING TO SHARE IN YOUR SECRETS?

Explore whether the party to whom you are going to share your confidential information will share this information (intentionally or unwittingly) with persons or entities not a party to your non-disclosure agreement.  Examples include:

  • Contractors
  • Consultants
  • Vendors

Specific provisions for the handling of third-party recipients of your business secrets need to be looked into with particular care.  It is normal for third party recipients to also do business with your competitors.

  1. THE TYPE OF YOUR BUSINESS SECRETS MATTERS

looking over reportsMake a list of the various categories of business secrets and confidential information you must protect.   Make your list specific.  Make your list complete.  This is important for two reasons.

First, your non-disclosure agreement must specifically set out what is a secret and what is not.  This is the single biggest mistake made in drafting NDAs.  It is the most likely reason for your non-disclosure agreement to be invalidated.

Second, the laws that apply to your confidential business secrets differ.  Your non-disclosure agreement attorney will need to know what statutes need to be addressed.  Issues include:

  • Is a Patent to be protected? Failure to use an NDA can affect the patent application.
  • Is Software to be protected?
  • Is Website Information to be protected?
  • Are Movie Rights involved?
  • Is a Business Plan included in the protected materials?
  • Is Real Estate transaction information involved?
  • Is Customer Information sought to be protected?
  • Are Trade Secrets sought to be protected?
  • Is the client’s financial information sought to be protected?
  • Is medical information/medical records to be protected?

Create a specific list of all types of confidential business information prior to your meeting with your non-disclosure agreement attorney.  It will make for a more efficient use of your money, and a more effective NDA.

  1. THE DEFINITION OF “CONFIDENTIAL” WILL BE YOUR BIGGEST CHALLENGE

I challenge you; search online.  Download the first seventy-five non-disclosure agreements you find.  Scroll to the definition of “confidential information.”  Can you discern with any particularity what exactly “is” and “is not” confidential?  No one can.  That is the problem.

First, the other party to the contract will be unable to figure out what they are supposed to keep secret and what they can disclose.  So, though well meaning, the attorneys who drafted those non-disclosure agreements have put their clients in an untenable position.

There is a second problem with a vague “confidential information” definition.  A judge or an arbitrator must decide what to do with enforcing the non-disclosure agreement should a disclosure and claim result.  The easy and practical decision will be to invalidate the entire non-disclosure agreement for being vague.  Recall the two purposes of a non-disclosure agreement:

  1. Convince the other party to the NDA to keep your business secrets.
  2. Enforce the NDA to your benefit before an arbitration panel or a court of law.

Failing to create a specific but also thorough definition of what is “confidential information” is critical to realizing the purpose of your non-disclosure agreement.  Your lawyer can help but cannot do it for you.  Here are the parameters:

  • Must be broad enough to cover your secrets
  • Must be precise enough so everyone knows what is a secret and what is not
  • Must be precise enough so a court will not conclude this information is already public
  • Should all confidential documents be marked? Overuse can destroy enforceability.  Underuse can cause the secrets to get out.

Do not shirk your responsibility to precisely define your confidential information.

  1. TRYING TO EXCLUDE WHAT CANNOT BE CONSIDERED CONFIDENTIAL MAY INVALIDATE THE NON-DISCLOSURE AGREEMENT

A number of statutes cover confidential business information that is protected as secret by non-disclosure agreements.  One purpose of an NDA is to achieve additional protections beyond that conferred by trade secret statutes.  Though this is true, non-disclosure agreements still exist within the legal space of the statutes, regulations, and common law pertaining to confidential business secrets.

Confidential trade secret laws require (1) your business secrets to actually be secrets, and (2) you to take reasonable steps to preserve your secrets.  Thus, non-disclosure agreements are unlikely to protect certain types of information.  These include:

  • Information publicly known or in the public domain prior to the time of disclosure
  • Information publicly known and generally available after disclosure through no action or inaction of the recipient. Information that is protected and unknown, but becomes known during the pendency of the agreement.
  • Information already known, already in the possession of the recipient prior to the NDA.
  • Information obtained by the recipient from a third party without breach of confidentiality.
  • Information independently developed by the recipient.

Look through the information you seek to protect in your non-disclosure agreement.  Edit out the information that meets the above criteria.

Why not include it anyways?  The reason is that you do not want a future arbitrator or judge to invalidate your non-disclosure agreement based on these types of deficiencies.  Remember, “the poison apple can spoil the bunch!”

  1. TIME – HOW LONG WILL YOUR COMPANY SECRETS BE VALUABLE?

What is the shelf life of your company’s secrets?  Bear in mind that in creating a non-disclosure agreement, it has an end date.  Whomever you disclose your confidential information to can use your secrets after your NDA contract expires.

Some information should be protected forever.  The most cited example is Coca-Cola’s secret formula.  It has been kept a secret for over 100 years, yet still remains out of the public eye.  Coca-Cola does not secret its formula using a non-disclosure agreement.  Other information should elapse earlier.  Consider segmenting out in different categories your business’ confidential information with different time durations.

  1. DO YOU ANTICIPATE SOME LEGAL PROCESS WILL REQUIRE THE OTHER PARTY TO DISCLOSE YOUR SECRETS?

Often NDAs will carve out from the obligation not to disclose confidential information “as required by law.” It is important to understand what is being carved out under that exception so you know when you may disclose information the other party designates as “confidential” and when the other party can disclose information you designate as “confidential.”

Jackson County Municipal Court at Independence close photoThere are exceptions when confidential information must be disclosed.  Make sure your non-disclosure agreement carves out these exceptions to your definition of business secrets so that the lack of a carve out does not spoil other portions of the non-disclosure agreement.  These include:

  • A court ordering the disclosure of the information,
  • An Audit,
  • A Lawsuit, Federal Rule 26 disclosures or state discovery orders,
  • A whistleblower statute, such as 5 U.S.C. § 7211 (governing disclosures to Congress),
  • Disclosures of illegality, waste, fraud, abuse or public health or safety threats, like through 5 U.S.C. § 2302(b)(8),
  • State laws about disclosure of unlawful workplace activity, like California’s Government Code § 12964.5,
  • A government investigation, and
  • SEC contact, such as Commission Rule 21F-17(a) prohibiting any person from taking any action to prevent you from contacting the SEC directly to report a possible securities law violation.

To address these risks, make sure your NDA lawyer drafts a specific conspicuous clause in the non-disclosure agreement that the other party has a duty to provide notice of any legal obligation to disclose.  There should also be written in a time period to raise objections for a legal process requiring disclosure.

  1. WHAT REMEDY WILL SUFFICE IF THEY DISCLOSE YOUR BUSINESS SECRETS?

There are economic realities that harm businesses through the disclosure of confidential business information but still prevent a practical remedy because of the time and cost of litigation.  Make sure you discuss various remedy provisions within the non-disclosure agreement.  These include:

  • Injunctive relief with notice
  • Injunctive relief without notice
  • Attorney’s fees
  • Litigation costs
  • Liquidated damages clause

Drafting damages and remedy clauses into your business non-disclosure agreement may make the difference between keeping your business secrets and losing them.

  1. WHAT LAWS AND LOCATION WILL APPLY?

There are rules, known as “Choice of Laws” provisions and “Venue” statutes that determine the physical location of any dispute.  Venue can be the location of the parties.  It can be the location of where the “bad act” occurred.  It can be the location of where the damage occurred.

You may or may not want to litigate a breach of contract lawsuit in one or more of these locations.  The laws may benefit or harm your chances.  You may not prefer the legal system in a particular location.  It may not make economic sense to litigate in a remote location.

Contract provisions in a non-disclosure agreement can determine which laws apply.  Contract provisions can choose the location of arbitration or litigation, should a dispute arise.  Consider location and laws in advance of drafting a non-disclosure agreement to sidestep these problems.

  1. DO YOU WANT TO FIGHT IT OUT IN COURT OR ARBITRATE?

LSMO Municipal Court judgeContract laws can permit arbitration or mandate any disputes be decided by a court of law.  Prepare to discuss in advance the benefits and detriments of arbitration with your non-disclosure agreement attorney so you may decide whether to include an arbitration provision.

  1. WHAT MUST BE DONE WITH THE CONFIDENTIAL INFORMATION AND DOCUMENTS AFTER THE RELATIONSHIP ENDS?

Few relationships last forever.  It is likely your business relationship with this other entity will at some point end.  At that time, the issue will arise.  What should be done with the confidential information shared between the parties?  Choices include:

  • Giving all information and documents back
  • Destroying all confidential documents an information
  • Keeping the information and documents

Remember, there may be practical problems regarding whether destruction or return is practicable.  Put thought into what you wish the other party to do with your secrets once the business relationship ends.

  1. WHO WILL OWN NEW SECRETS THAT THE PARTIES COME UP WITH DURING THE RELATIONSHIP?

Watch out for proposed provisions that may result in a transfer of ownership of proprietary information. For example, a provision that a party disclosing a document will own any and all information in that document may give the counterparty an argument that it owns your information because it disclosed a document containing your information to you. The NDA should address which party will own any intellectual property derived from information disclosed by the parties (assuming the NDA contemplates the creation of intellectual property).

BONUS ISSUE TO COVER: RESIDUAL INFORMATION

Place care into “residual information” clauses.  Residual information clauses in non-disclosure agreements address new ideas derived from confidential information as their foundation.  They are also known as “Leftovers, or Remains.”

They are ideas generated and left over after the business relationship is done.  They are generated as bits and pieces of information the receiving party retains through memory long after the project or business deal is complete.  Some knowledge naturally retained simply cannot be forgotten.

  • A “residuals clause” permits the recipient of confidential information to continue to use any information retained in the unaided memory of the recipient’s employees after they return any tangible confidential information to the discloser.
  • Unless a residuals clause is removed or significantly modified, it can be devastating to the disclosing party’s business.  Think about providing “I know it when I see it” type of trade secret information to a party under an NDA that has a broad residuals clause.   You may have just given away your key trade secret.
  • Enforceability of residual information ownership is the problem. The lack of enforcement may bleed into other areas.

IN SUMMARY

Non-disclosure agreements are too often treated as a “check box” item as if they are all essentially the same.  This attitude only benefits the wrongdoer who would steal your business secrets for their benefit and your harm.  Invest time, thought, and money into the creation of this essential business contract.

Vet the attorney you use to draft your non-disclosure agreement to ensure the lawyer has specific experience.  Calendar time to go over the issues in this article with your non-disclosure agreement lawyer after thinking them though.   You will find peace of mind and the benefits of lower business secret risk as your reward.

Matt in front of books